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How to write this letter:
| 1 | Introduce the savings plan. |
| 2 | Briefly explain the major benefits of the program. |
| 3 | Explain how participants can get more information. |
| 4 | Explain what employees must do to participate. |
Tips
Everyone is interested in the benefits package. This letter is a way of conveying useful information as well as building morale, confidence, and loyalty.
Example Letter #1
In our ongoing efforts to improve your employee benefits, we are pleased to announce that effective September 1, Doe Corporation will participate in a savings plan available to all full-time employees.
For anyone who saves at least 3% in the master retirement plan through payroll deduction each month, Doe Corporation will deposit a matching 3%. Employees may have a payroll deduction of up to 17% of their gross income each month, making a total possible tax-deferred savings each month of 20%.
The benefits office will mail further information and enrollment forms to your home address. They will also hold a meeting on August 15, to explain the program and answer questions. If you plan to participate, you must sign up before August 20.
Example Letter #2
We are pleased to announce three saving plan options for all full-time employees. The following are available through payroll deduction: l) Any amount up to 17% of your salary may be automatically deposited in a tax sheltered annuity, 2) U.S. Savings Bonds may be purchased, and 3) deposits may be made into a supplemental retirement fund.
If you participate in option 1, the company will contribute an amount equal to 3% of your salary into the supplemental retirement fund.
Complete information and enrollment forms will be included with April 1 paychecks. Personnel in the Benefits Office can answer your questions.
Example Letter #3
Beginning November 1, Doe Hardware will offer the Springfield Bank's Match-Funds savings program to employees who wish to participate.
You may choose automatic payroll deductions of up to 17% of your gross income. The company will match up to 3%.
Some restrictions apply. See Jane Doe for a brochure with more detailed information and an enrollment form. If you wish to participate you must complete this form by October 15.
Example Letter #4
Doe University is pleased to offer our employees a new company savings plan. In cooperation with Doe Credit Union, employees may now have money deducted directly from their paychecks and put into a special account. We have a variety of special accounts from which to choose. Please refer to the enclosed brochure for more information.
This is a relatively painless way to save, and we appreciate the credit union's cooperation in assisting all of us in the difficult task of putting aside money for the future. If you have further questions or want to enroll in a specific plan, please call the credit union at 555-5555.
Write Your Letter Step-by-Step
Example Sentences
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2
Briefly explain the major benefits of the program.
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3
Explain how participants can get more information.
Example Sentences
Example Phrases
Example Sentences
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How to write this letter:
| 1 | Introduce the product or service with an enthusiastic statement. Date of availability may be stated here. |
| 2 | If not already explained, state when the product or service will be available and highlight its major features. |
| 3 | Close with a message that will help the reader get more information or obtain your product or service. |
Tips
Although this is an announcement, it also serves as a sales letter or newspaper advertisement. It provides the reader with useful information and promotes your product or service. See also 'Write a news release.'
Example Letter #1
Announcing New Form Building Features Printable
Original Motion Picture Soundtrack now available!
We are pleased to announce to the friends and supporters of Main Street Movie Company the release of the Kansas soundtrack. This CD is no ordinary soundtrack. On the disk there are roughly 20 cuts of breathtaking music from the film as well as about 20 clips of dialog from the film itself. We hope you will enjoy this unique way of experiencing the film.
This CD will initially be available exclusively online, and will only be released in stores depending on online sales--so we ask that you spread the word among your friends and family by forwarding this email. Thanks to all of you. We hope you enjoy this unique soundtrack!
Example Letter #2
Announcing New Form Building Features Template
I want the name 'Doe Product' to be synonymous in your mind with quality. More than synonymous--I want them to be one and the same. In fact, when you think 'quality,' 'reliability,' 'versatility,' or 'power,' I want you to think 'Doe Product.'
WE WANT TO EARN YOUR DEEPEST TRUST.
We are a leader. We work with leaders. And our long history of innovation and support keep you ahead of the curve on (list two primary product attributes). But we want you to think of our customer service on the same level as our technology.
It is my pleasure to introduce the new version of 'Doe Product.' It's focused on the customer, listening to his or her issues and challenges, and finally meeting those challenges with products, services, and resources unmatched in quality and functionality.
The NEW Doe Product is the most powerful we have ever built.
* (list 3-5 one sentence bullet points)
And that's just the beginning. Take a moment to discover the new Doe Product. And then visit our new website to see how we've changed. We are committed to your satisfaction and welcome your feedback. We'll do all we can to make your Doe Product experience positive.
As always, thank you for choosing Doe.
Example Letter #3
I just wanted to let you know that I have started a business of my own and am looking for people who are personable, open-minded, hard-working, and who are looking to make extra income or perhaps make a career change.
Do you know anyone like that?
My new business is selling a product line of nutritional products that help you by:
*(list prominent features)
If you know anyone, or are interested yourself, please let me know.
Example Letter #4
Doe Sports Shop, your exclusive source for high tech camping equipment, announces the latest in high country hiking boots. The new lightweight, waterproof boots with special ankle supports are available now at special introductory prices.
Designed for rugged terrain and wet conditions, the new boots are proving to be a hiker's dream come true. 'You have to wear them to appreciate what a difference they can make,' says John Doe, who recently returned from a 10-day hike in the Uinta Mountains.
Announcing New Form Building Features List
The boots are available only at the Sports Shop. Drop in and see what they can do for you on your next outing.
Example Letter #5
Finally, a stain remover that removes stains! We have all purchased that other kind--the one that promises but does not deliver. Now try 'Unbelievable,' the stain remover that actually works. You will understand where it got its name the first time you wipe away day-old spaghetti sauce from your light green upholstery.
Ask your grocer for 'Unbelievable' or call 555-5555.
Example Letter #6
Doe Cycle Performance proudly announces the addition of a full-service machine shop. Now we can provide all phases of motorcycle maintenance and performance modification in house!
Our state-of-the-art machine tools, combined with our years of experience in street and track performance applications, make us Springfield's premier motorcycle shop. Call us at 555-5555 for ALL your motorcycle maintenance and modification needs, from mild to wild!
Example Letter #7
Doe Office Supply is pleased to announce that our services will now include free delivery on orders of $75 or more. Orders received by 2:00 p.m. will be delivered the same business day; later orders will be delivered the next morning. Call 555-5555 to place an order from our catalog. The supplies you need are just a phone call away!
Example Letter #8
Doe Cosmetics is pleased to announce a new line of organic lipsticks. These lipsticks have proven in clinical tests to soften lips and retain their natural colors well. Only vegetable oils, herbs, and other natural ingredients are used in this product. The colors are up-to-date and attractive and we are confident that these lipsticks will appeal to women of all ages. Please contact our sales representative for samples.
Write Your Letter Step-by-Step
1
Introduce the product or service with an enthusiastic statement. Date of availability may be stated here.
Example Sentences
Example Phrases
2
If not already explained, state when the product or service will be available and highlight its major features.
Example Sentences
Example Phrases
3
Close with a message that will help the reader get more information or obtain your product or service.
Example Sentences
Example Phrases
Recommended Articles
Recommended Letter-Writing Resources